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Research Management

2017 RESEARCH OUTPUTS QUALIFYING FOR DHET SUBSIDY

Due date for submission: 31 January 2018 

Please submit all 2017 research outputs to the Department of Research Management for subsidy.  Authors must please liaise amongst each other as to who will submit the output to prevent duplications – all NMU authors listed on the publication will be counted.

  • The Research Outputs Policy (2015) of the DHET must be read before you complete the forms as the new DHET requirements are outlined.
  • Outputs published after 31 January – can still be submitted – please liaise with the relevant person responsible indicated far below
  • Faculties and departments must please ensure that this is circulated to all Research Associates & HEAVA Professors linked to the faculty or department.

ARTICLES

Articles are audited by external auditors and therefore only complete submissions with all supporting documentation will be accepted.  

  1. Only articles that have been officially published in the final hard copy format will be accepted.  Articles published online with a DOI number will not be accepted.  Articles must be in the reprint or published hard copy format indicating the year of publication, volume numbers, issue number, and page numbers. This is a DHET requirement.  The only exception is for E-Journals who only publish online and for which there is no printed hard copy version.
  2. Form 3: To be completed for each article
  3. Only hard copies of articles must be submitted.  Submissions may be done via email in cases where the authors do not occupy an office on any of the Port Elizabeth campuses. 
  4. The Table of Contents must be attached.  Page number on Table of Contents must correspond with page numbers on article.
  5. If an author is affiliated to the NMU, it must be underlined – it must be indicated on Annexure 1: Author information
  6. The demographics must be completed on Annexure 1: Author Information – attach this to Form 3 – This is a DHET requirement
  7. Please fill in only one CESM Category number on the Form 3 This is a DHET requirement

 

Late articles - 2016 Publications

All late submissions are audited by external auditors.

Articles with a publication date of 2016 may also be submitted on condition that an acceptable reason is provided for the late submission as follows:

  • If the publication was late, a letter from the publisher must be provided
  • For any other reason a letter from the author providing the reason for the late submission

 

BOOKS

Form 1 to be completed for each Book or Chapter in a book to be submitted – see attached – please read the instructions on Form 1 before completing

Books may ONLY be submitted if Form 1 has been signed off by the Chairperson of the Faculty RTI Committee certifying that the book/chapters meet the minimum DHET criteria in order to qualify for subsidy

It is a DHET requirement that the ORIGINAL (complete) book, even if only a chapter is claimed must be submitted

Attach the following supporting documentation to Form 1: Books

  1. A letter from the publisher (not editor) indicating the peer-review process that was followed
  2. A justification letter (max. 500 words) – see section B of Form 1
  3. For Research Associates or HEAVA Professors: Official letter of appointment indicating the staff number & duration of appointment
  4. Any other authors affiliated to NMU: Official letter indicating how author is affiliated
  5. Annexure 1 – Author information

 

CONFERENCES

Conference proceedings may ONLY be submitted once Form 2 has been signed off by the Chairperson of the Faculty RTI Committee certifying that the conference paper meets the minimum DHET criteria in order to qualify for subsidy

Form 2 to be completed for each paper in a conference proceeding to be submitted – see attached - please read the instructions on Form 2 before completing

Attach the following supporting documentation to Form 2: Conference Proceedings

  1. A letter from the conference organizers or editor of the peer-review process prior to the publication of the proceedings
  2. For Research Associate or HEAVA Professors: Official letter of appointment indicating the staff number & duration of appointment
  3. Any other authors affiliated to NMU: Official letter indicating how author is affiliatedAnnexure 1 -  Author information

 

Please send your outputs to the Department of Research Management

ARTICLES 

Mrs Visha Coopasamy

Responsible for the following faculties: Business & Economic Science, Health Science, Science & Support Staff

South Campus, Main Building, 13th Floor, Room 1307

For queries relating to these faculties  - visha.coopasamy@nmmu.ac.za

Tel: 041 504 2013

 

Mrs Carmen van Leeve

Responsible for the following faculties: Arts, EBEIT, Education, & Law

South Campus, Main Building, 13th Floor, Room 1306

For queries relating to these faculties - carmen.vanleeve@nmmu.ac.za

Tel: 041 504 2050

 

BOOKS AND CONFERENCES

Mrs Trish Jaques 

South Campus, Main Building, 13th Floor, Room 1311

Queries can be directed to Trish.Jaques@nmmu.ac.za

Tel: 041 504 4536